Records and Documents ManagementDAV2023-03-27T08:09:29+00:00
Records management is maintaining records, including classifying, storing, securing, and preserving, which protects fragile historical records and assures permanent records are accessible and available to comprehend and to be examined by students and scholars for years in the future. Records and document management are the essential pillars of the nation’s intellectual consciousness. Despite all the measures that the Government of India has taken to preserve such archives of National importance, they are not yielding fruitful results because of the lack of awareness in the contemporary youth to keep things in order. Keeping this in mind, we must take a step towards developing such courses which bring awareness for the same. Therefore, we propose this six-month program for a certificate course entitled “Records and Documents Management.” With the induction of this course, we could expect some change for the betterment in this direction.
This Program is an introductory Course in records and documents management in various Institutions.
To guide the students in various disciplines of basic record management studies. Conservation, Reprography, Records Management, and Information Sciences and to bring into being competent professionals in the field of record management.
The qualified learners will represent the memory of societies and nations, shape their identity, and would be a keystone of the knowledge-based society.
By providing the substantiation of human transactions and actions subsequently supporting administration and lying beneath the rights of states, organizations, and individuals.
The teaching methodology will include physical interactions consuming 60% of Lectures.
Group interaction/teamwork practical exercises will comprise approximately 20%. Practical exercises will be held in museums, archives, libraries, and reserve collections.
The remaining field trips and tours will be around 20%.
Each course shall be 100 marks. For evaluation, 30% shall be allotted to internal assessment – the overall performance of students in tutorials, seminars, etc. 70% marks shall be allotted for the Course end examinations.
Course Duration & Admission Eligibility:
The total duration to complete this certificate course will be six months/twenty-five weak. A total of 20 students will be given admission to this certificate course. The students who have completed graduation in any discipline registered in the institution will be eligible for admission in this certificate course.
Certificate course duration: Six months/Twenty-five weak
Total Seat: Twenty Students
Total Fees: Two thousand Rupees
After this certificate course, students will be able to perform the following tasks: 1. Identify the functions of records in specific institutional cultures like Libraries, Museums, Galleries, schools and colleges, Historical centres, etc. 2. Identify vital records for the proper functioning of various educational, cultural, and other Institutions. 3. Formulate general records management policies for different institutions. Develop basic archival policies and strategies. 4. Develop strategies for the conversion of records from one form to another Manage small records centres.
The course will consist of a theory paper, project work, and an educational visit.
Course: This course will enable students to learn general concepts concerning records and documents and introduce them to the general work culture of preservation and management of documents in archives, libraries, museums.
Unit-1 Archive: Definition, Scope, Study Area Collection, Classification Maintenance –Precaution Conservation
Unit-2 Library: Definition, Scope- Types and Function of Libraries Collection & Classification, Basic-Cataloguing in the library, Management
Unit-3 Museum: Definition, Scope, History, and Types of Museum Types of Record/File, & Classification Documentation& Management
Unit-4 National, State & Regional Archive
Unit-5 Library- National Library, Nagari Pracharini Sabha Pustakalay & Central Library BHU Museum- National Museum & Bharat Kala Bhavan
Reading list& important link:
Arvind Kumar: SangrahalyaVigyaan Bhatnagar, Anupama: Museum, Museology and New Museology M. L Nigam: fundamentals of Museology N. R. Banerjee: Museum and cultural heritage of India R.Gupata: Library Science Shushil Kumar: Archives Principles & Practices Santosh Kumar: Pustakaalay Evam Suchana Vigyan Zaheer. M.: Museum Management: Accessioning, Indexing
Project Work: The students will decide on the topic of the Project Report. Any Faculty Member of the institution can supervise the project work. The student will have to complete this project work on topics related to museums, libraries, archives, and any other government and non-government institution where there are references related to records, book collection, and records or on any educational subject related to history. The project report has to be submitted fifteen days before the commencement of the final examination. Educational Visit: The educational visit will be organized to Varanasi’s important educational and non-educational institutions, where records are kept and preserved, which will include archives, libraries, museums, etc. The main objective of these visits will be to make the students directly acquainted with various activities and the working style of those institutions and know firsthandly about their program and activities. The visit report has to be submitted fifteen days before the commencement of the final examination.
Educational Visit: The educational visit will be organized to Varanasi’s important educational and non-educational institutions, where records are kept and preserved, which will include archives, libraries, museums, etc. The main objective of these visits will be to make the students directly acquainted with various activities and the working style of those institutions and know firsthandly about their program and activities. The visit report has to be submitted fifteen days before the commencement of the final examination.